How to Share Files from OneDrive for Business via Windows Computer

In today's digital world, file sharing has become an essential part of our daily lives. Whether you are collaborating with colleagues or sharing files with friends and family, it is important to know how to effectively share files. OneDrive for Business is a robust file storage and sharing platform that allows you to easily store, access, and collaborate on your files from anywhere, on any device.

If you are using a Windows computer, sharing files from OneDrive for Business is a breeze. Here's a step-by-step guide on how to share files from OneDrive for Business via your Windows computer:

Step 1: Sign in to OneDrive for Business

Before you can start sharing files, you need to sign in to your OneDrive for Business account. Launch your web browser and go to the OneDrive for Business website. Enter your username and password to sign in.

If you are using the OneDrive for Business desktop app, simply open the app and sign in using your credentials. Once you are signed in, you will have access to all your files and folders stored in OneDrive for Business.

Step 2: Select the File or Folder to Share

Now that you are signed in to OneDrive for Business, navigate to the file or folder that you want to share. You can browse through your files and folders using the navigation pane on the left-hand side of the screen.

Once you have found the file or folder you want to share, right-click on it and select the "Share" option from the context menu. This will open the sharing options for the selected file or folder.

Step 3: Choose Who to Share With

When the sharing options menu opens, you will have the option to choose who you want to share the file or folder with. You can share it with specific individuals by entering their email addresses, or you can choose to share it with everyone in your organization or specific groups.

If you want to share the file or folder with specific individuals, enter their email addresses in the "Invite people" field. You can also include a message to accompany the invitation if you wish.

Step 4: Set the Permission Level

After selecting who to share the file or folder with, you need to set the permission level for the recipients. The permission level determines what the recipients can do with the shared file or folder.

OneDrive for Business offers three permission levels: "View," "Edit," and "Full control." The "View" permission allows recipients to only view the file or folder, "Edit" permission allows recipients to make changes to the file or folder, and "Full control" permission gives recipients unrestricted access and control over the file or folder.

Select the appropriate permission level for your recipients by clicking on the drop-down menu next to their email addresses. You can also choose whether recipients can modify or reshare the file or folder.

Step 5: Send the Invitation

Once you have set the sharing options and selected the permission levels, you are ready to send the invitation. Click on the "Send" button to send the invitation to the chosen recipients.

An email notification will be sent to the recipients, containing a link to the shared file or folder. The recipients can click on the link to access the shared file or folder.

Step 6: Monitor and Manage Sharing

OneDrive for Business provides you with tools to monitor and manage the sharing of your files and folders. You can track who has accessed the shared files, revoke access to specific individuals, and even set expiration dates for sharing.

To view the sharing details, go back to your OneDrive for Business account and navigate to the file or folder that you shared. Right-click on the file or folder and select the "Manage access" option from the context menu. This will show you a list of the individuals with whom the file or folder has been shared.

Conclusion

Sharing files from OneDrive for Business via your Windows computer is a straightforward process that offers flexibility and control over who can access your files and folders. By following the steps outlined in this guide, you can easily share files with individuals or groups, set permission levels, and monitor and manage the sharing of your files. Start leveraging the power of OneDrive for Business to collaborate seamlessly and securely.